Pricing
Simple pricing that grows with your clinical team — not against it.
You only pay for the clinicians who deliver care. Owners, managers, and administrators are free, forever.
No card needed.
How pricing works
ABA Notes is priced per active clinician, per month — one rate for RBTs, one for BCBAs and BCaBAs. That's the whole model. No modules to add, no setup fees, no "implementation packages," no per-client charges that punish you for growing your caseload.
Owners, managers, and administrative staff are always free. Add as many as your agency needs — scheduling, billing oversight, and reporting access included.
Every account includes every feature — the full assessment wizard with AI-assisted clinical writing, RBT session notes, scheduling, billing, supervision tracking, data charting, and the caregiver portal. There is no "premium plan" hiding the good parts.
Why per clinician?
Because that's where the value lives. Every clinician on ABA Notes gets AI-driven documentation working alongside them — assessments drafted in minutes instead of hours, session notes that practically write themselves, and reports assembled automatically from your clinical data.
You're not paying for software seats. You're giving every clinician back hours of their week.
See your rateYour first month is on us
Every new agency starts with a full month, free — and it's not a stripped-down trial. It's the complete platform, with our team alongside you while you:
- Transfer your existing client and clinical data
- Register your clinicians and set up your teams
- Configure schedules, authorizations, and billing
- Test real workflows before a single invoice exists
By the time your free month ends, you're not "evaluating software" — you're already running your agency on it. And if it's not the right fit, you walk away owing nothing.
Our commitments
1 Your caseload is never a meter.
Clients, sessions, notes, assessments, documents — add as many as your practice needs. We will never count them, cap them, or charge for them.
2 When you call, an ABA person answers.
Our support team has lived the field — they know what a QABF is, what an audit feels like, and why a note can't wait until Monday. No ticket black holes, no scripted runarounds.
3 We earn your renewal every month.
No annual lock-ins, no cancellation penalties, no "talk to sales to leave." Stay because it works — leave whenever you want, and take your data with you.
4 Try it before your wallet does.
Create your account and explore the full platform without entering a card. Payment only begins when you decide ABA Notes is where your agency lives.
Frequently asked questions
Do owners and managers really cost nothing?
Yes. Only clinicians delivering or supervising care (RBTs, BCBAs, BCaBAs) are billed. Administrative and leadership accounts are free at any quantity.
What happens when a clinician leaves my agency?
Deactivate them and billing stops for that seat. You're only ever charged for active clinicians.
Are there setup or implementation fees?
No. Your free first month is the implementation period — with our help included.
Is AI documentation an add-on?
No. AI-assisted assessments and notes are built into every account, for every clinician.
How do I find out the exact rate?
Create your free account or contact us — we'll show you exactly what your team would cost, per clinician, per month. One number per role. No surprises after.
Start your free month
The complete platform, with our team alongside you. No card needed.
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